October 2023 Update

From October 30^th all GP referrals will be made via the online portal at the following link: https://coronersdoncasterportal.icasework.com/form?Type=CorornersReferral

User Guide

1. Access the portal via the above hyperlink.
2. Complete all fields relevant relating to the deceased
3. If the field is RED this is a mandatory field which must be completed – If you are unaware of the data please put ‘?’ in the field.
4. Press next at the bottom of the page

This will then load the ‘Coroner Referral – Referrer Details’ page – to complete:

1. Again, complete all fields – Select GP from the ‘referrer’ drop down
2. Complete the fields with your name, email, telephone number (direct if poss).
3. Referrer code is GP01

If you have any supporting documents i.e. MCCD, discharge letters, summary of details, this can be uploaded here by:

1. Select the ‘Upload Files’ at the top of the page.
2. Either ‘drag & drop’ your supporting documents into the ‘no files chosen’ line, check the direction on the ‘pop up’ and then press ‘Ok’ once added the view will alter slightly and you should be able to see what you have uploaded. Alternatively

• Hit the ‘choose file’ this will them open your file explorer to allow you to locate the relevant files.

1. Once you have chosen your file(s) press ‘open/save’ and then select ‘Upload File’ again check the pop up and press ‘Ok’.

Once you are content you have uploaded all relevant documents & mandatory fields are complete press next at the bottom of the screen.

This will then take you to the ‘Coroner Referral – Details of Death’ page:

1. Complete all fields where appropriate
2. Place of Death – from the drop down select where death occurred.
3. If ‘home’ this will be the deceased current home address.
4. If Hospital, then select ‘standard’ and choose the relevant location from the prescribed list. Likewise, if ‘Care Home’
5. If, the place of death is anything different or the details are not on the prescribed list you can select ‘Other’ and manually input.
6. Input the Cause of Death if known.
7. For 1a etc you can either use the drop down and select from there or alternatively if there are two or more causes at 1a, 1b, 1c or 2 then you can use the ‘free type’ line below each ‘drop down’ and manually input.  
8. If COD is not known or you are unable to issue a COD please leave blank.
9. Registrar – is a mandatory field. This is always the registrar office where the person has died i.e. Mexborough – Doncaster RO, Bramley – Rotherham RO etc.
10. Next of Kin If you know details of the NOK, press Yes, if not select No.
11. Same for Point of Contact, select either yes or no.
12. Out of Country Case – if you know the deceased is to be repatriated out of England/Wales select yes. If not select No.  Press Next

This will then be ‘Coroners Referral – Additional Referrer Details’

• If you believe the death to be anything relating to the next few fields, please complete where appropriate.
• GP Surgery – If you start to type the name of your surgery the system should auto populate or give you options to choose your surgery from.
• If not; tick the square next to ‘GP Surgery not in list’ and complete the fields.
• If you can complete any of the further fields on this page, then please do so. If not. Press Next.

‘Coroners Referral – Medical Referral Details’

1. Complete the medication field – this is only current medications.
2. Complete the last seen alive by field
3. Consultant in charge details – complete if appropriate. Press Next

‘Coroners Referral – Spouse of Parent Details’ – this is NOK information

1. Complete fields where appropriate.
2. Parents to Entre – only relevant if paediatric death (under 16 years) otherwise select None.
3. Press Next
4. Complete NOK details. If different from above (spouse etc) record details including telephone numbers and relationship to deceased if known.

The next and final screen gives you the opportunity to check all details entered and ‘edit’ those details if necessary.  If you are content with the information provided, please press ‘Submit’. 

‘Death Referral – form sent’

This should read ‘your request has been submitted successfully’.  You will then receive an email, to clarify the referral has been received. 

MCCD & Supporting Documents

Please ensure these are uploaded to the software during initial referral.  If this is not possible or practicable, please email to the following cer@doncaster.gov.uk at the earliest opportunity to ensure there are no significant or further unnecessary delays.

Receipt by the Coroner’s Office

Once your referral has been received by this office you will either:

1. Receive an email confirming receipt and that your referral has been accepted or
2. You will receive an email from us requesting further information. Failure to provide the required information may result in delays.

The case will then be assigned to an officer for processing in the usual way.  

For Information/Assistance:

1. All ‘Purple’ buttons within the software are action buttons. Meaning you can press ‘previous’ and that will take you back through the pages to allow you to check details or
2. You can select the ‘Purple’ buttons Death Notification Regulation or MOJ Referral Guidance. These will take you to the relevant web pages to assist you in completing the referral (if ness/required).